Updated November 2017
As used in this policy, “personal information” means information that would allow a party to identify you such as, for example, your name, address or location, telephone number, or email address or information from which a person could deduce your identity.
Privacy policies including provisions regarding data collection, processing and use, should be human readable, comprehensive, and easy to locate;
Only the minimum amount of personal information reasonably necessary to provide you with services should be processed, collected and maintained, and only for so long as reasonably needed or required, consistent with the principles of proportionality; and
Personal information you provide through our Services, or that we gather as a result of your use of our Services, should not be used for marketing or advertising purposes, nor should it be provided voluntarily (without your permission) to anyone else unless required.
We may collect and process personal information through our Services, including without limitation:
– when you provide us with your personal information such as by sending an email to us or signing up to receive updates from Smoove Gang;
– when you subscribe to one of our email discussion lists;
– when you donate money to us or purchase merchandise;
– when you create an online account;
– when you provide personal information in connection with your participation in any of our Websites or our Services.
Emails and Newsletters . We use the personal information you provide to us when you send us emails or sign up to receive updates from Smoove Gang in order to respond to your request – for example, to reply to your email or to send you communications about Smoove Gang news and campaigns.
When you subscribe to updates from us, your email address is sent to and stored in a Customer Relationship Management (CRM) database (such as MailChimp, or CiviCRM) hosted on servers that can only be accessed by Smoove Gang staff and contractors. SG may change CRM system(s) from time to time. Personal information submitted as part of our email discussion lists is used for the purpose of managing the discussion lists.
Events and Payments: If you sign up for an event hosted or supported by Smoove Gang, we may share your personal information with vendors and third party contractors solely for the purpose of organizing and running the event. Additionally, if you make any payments for any Products or Services, you affirmatively consent and agree that SG may use and process your information in connection with the use and processing of your attendance with any such third party payment processors for purposes of processing your payment. Your information is subject to the privacy policies of such third party websites, and you affirmatively consent to the transfer of your information to those websites and service providers. SG is not be responsible for their handling, processing and use of your information.
Donations . When you donate money, goods or services to us, purchase merchandise via our Websites, or pay for attendance at an event, your personal information will be handled depending on which option you choose.
If you make a purchase from our online store, your personal information will be used for the purpose of sending you the items you purchased. If you sign up to receive updates from Smoove Gang when you check out from our online store, we will use your personal information to send you communications about Smoove Gang news and campaigns.
If you create an online account with us and provide personal information, we use that personal information to establish and maintain your accounts, provide you with the features we provide for account holders, to act as your service provider, and for the purpose of contacting you about upcoming news and events relevant to Smoove Gang.
In general, it is not Smoove Gang’ practice to disclose personal information to third parties other than as made available on the Services. Except as otherwise set forth herein or for providing you with attribution using your account name or nickname (as you have elected), we may share your personal information in the following instances:
First, Smoove Gang may share personal information with our contractors and service providers in order to maintain, enhance, or add to the functionality of the Services, or to organize and run an event you signed up to attend.
For the purposes listed in section 3 above, Smoove Gang may transfer your personal information to Smoove Gang affiliates, members, chapters, and third parties that provide products or services to Smoove Gang.
When personal information is directly transferred to an affiliate, member, Chapter or a third party provider located in a country including those listed above, that may not provide a level of protection equivalent to the laws in your jurisdiction, Smoove Gang will exercise appropriate due diligence in the selection of such recipients, and require that these recipients maintain adequate technical and organizational security measures to safeguard the personal information and process the personal information only as instructed by Smoove Gang and for no other purposes.
Smoove Gang has implemented reasonable physical, technical, and organizational security measures for personal information that Smoove Gang processes, transfers, stores and controls against accidental or unlawful destruction, or accidental loss, alteration, unauthorized disclosure or access, in compliance with applicable law. However, no website can fully eliminate security risks. Third parties may circumvent our security measures to unlawfully intercept or access transmissions or private communications. If any data breach occurs, we will post a reasonably prominent notice to the Websites and comply with all other applicable data privacy requirements including, when required, personal notice to you if you have provided and we have maintained an email address for you.
Our login and account systems have security risks in addition to those described above. Among other things, they are vulnerable to DNS attacks, and using any login service may increase the risk of phishing.
We and our service providers (for example, Google Analytics as described in section 1 above) may collect information using cookies or similar technologies for the purposes described above and below. Cookies are pieces of information that are stored by your browser on the hard drive or memory of your computer or other Internet access device. Cookies may enable us to personalize your experience on the Services, maintain a persistent session, passively collect demographic information about your computer, and monitor advertisements and other activities. The Websites may use different kinds of cookies and other types of local storage (such as browser-based or plugin-based local storage).
We do not intentionally link browsing information or information from our login server logs to the personal information you submit to us. We use this information for internal purposes only, such as to help understand how the Services are being used, to improve our Services, and for systems administration purposes. SG may use a third party analytics provider (for example, Google Analytics as discussed in section 1 above) to help us collect and analyze non personal browsing and site usage information through operation of our Services for those same purposes.
In connection with your use of the Services, you may tag content, create lists of favorite content, and do other things to personalize your experience. You should not, however, tag other persons or post photographs or other images or likenesses without that other person’s express consent. This information will be retained by Smoove Gang in connection with the relevant Service.
The Services are not directed at children under the age of 13. Consistent with the U.S. federal Children’s Online Privacy Protection Act of 1998 (COPPA), we will never knowingly request personal information from anyone under the age of 13 without requiring parental consent. Our Master Terms specifically prohibit anyone using our Services from submitting any personally identifiable information about persons under 13 years of age. Any person who provides their personal information to SG through the Services represents that they are 13 years of age or older.
Smoove Gang intends to keep personal information accurate and up-to-date. We also retain personal information no longer than is necessary to carry out the purposes described above, or as required by law. If changes need to be made to your personal information, please notify us (as identified below, see the “Questions” section) right away. If you inform us of changes or we otherwise become aware of any factual inaccuracies in personal information, we will promptly make changes as appropriate. You also have the option to update some of your personal information yourself via your Smoove Gang account or profile if you have one.
Along with all other rights granted to you under applicable laws, you may at any time request to be informed of personal information that Smoove Gang holds. If you wish to access such personal information, you should apply in writing to Smoove Gang (as identified below, see the “Questions” section). You are generally entitled to access personal information that Smoove Gang holds and to have inaccurate data corrected or removed to the extent SG still maintains it. In certain circumstances, you also may have the right to object for legitimate reasons to the processing or transfer of personal information.